ARTICLE I: NAME OF ORGANIZATION
The name of this organization shall be the Medical College Council (MCC) of the College of Medicine and is hereafter referred to in this constitution as the MCC.
ARTICLE II: PURPOSE STATEMENT
The objectives of MCC shall be:
- To provide an agency to aide the student body in the collaboration of common interest organizations and the coordination of these organizations’ events, programs, and travel.
- To serve as the funding agency for the student organizations in the College of Medicine.
- To develop the College Council concept at the University of Florida, and to interact with other College Councils through our participation in the Board of College Councils (BOCC) as part of student government.
- To plan and implement programs to facilitate the advancement of medical students’ knowledge concerning issues pertinent to the future of the medical profession.
ARTICLE III: COMPLIANCE STATEMENT
Upon approval by the Center for Student Activities and Involvement, MCC shall be a registered student organization at the University of Florida. MCC shall comply with all local, state and federal laws, as well as all University of Florida regulations, policies, and procedures. Such compliance includes but is not limited to the University’s regulations related to Non-Discrimination, Hazing, Commercial Activity, and Student Leader Eligibility.
ARTICLE IV: NON-DISCRIMINATION
In compliance with the University of Florida Non-Discrimination Policy (Regulation 6C1-1.006), MCC will not discriminate on the basis of race, creed, color, religion, age, disability, sex, sexual orientation, marital status, national origin, political opinions or affiliations, and veteran status as protected under the Vietnam Era Veterans’ Readjustment Assistance Act.
ARTICLE V: MEMBERSHIP
Membership in this organization is open to enrolled students at the University of Florida. Non-students, spouses, faculty, and staff may be associate members; however, they may not vote or hold office. All members and associate members are free to leave and disassociate without fear of retribution, retaliation, or harassment.
ARTICLE VI: EXECUTIVE BOARD OFFICERS
SECTION 1: MEMBERS OF THE EXECUTIVE BOARD
- The officers of the MCC include President, External Vice President, Internal Vice President, Treasurer, Assistant Treasurer, Secretary, and Student Organization Coordinator, and Webmaster.
- The voting members of the executive board include: MCC officers (President, External Vice-President, Internal Vice-President, Treasurer, Assistant Treasurer, Student Organization Coordinator), one MCC representative from each medical school class, and one PA representative.
SECTION 2: ROLES OF OFFICERS
- The President(s) will serve as the official representative for the MCC. He/She/They shall preside over all general council and officer meetings, delegate duties to other officers where seen fit, and maintain a level of organization and knowledge about the other offices and MCC bylaws at all times. The president reserves the right to determine who may vote on executive board matters. The president is also expected to serve as a substitute for the MCC Vice Presidents at BOCC Meetings in the event that the both the External and Internal VP’s rotation schedules makes them unavailable to attend a BOCC meeting.
- The External Vice President shall assist in all external matters of the MCC, including maintenance of external correspondence. He/She shall also serve as is the official representative to the BOCC and shall attend all BOCC meetings, rotation schedule permitting. He/She shall assist in all matters of the MCC and assume the President’s duties in his/her/their absence.
- The Internal Vice President shall assist in all internal matters of the MCC, including maintenance of the MCC website, transcription of meeting minutes, maintenance of internal correspondence, supervision of online elections, and administrative assistance. He/she should be able to attend the BOCC meeting in the event that the External VP’s schedule makes him/her unable to attend.
- The Treasurer shall be responsible for proposing, presenting, and managing the MCC budget. He/She shall also advise the MCC organizations in their individual financial decision-making.
- The Assistant Treasurer shall assist the Treasurer in the management of finances and budget of the MCC. The Assistant Treasurer will be expected to become familiar with all the pertinent statutes and instructions regarding funding put forth by the University of Florida Student Government so that they are able to advance to the office of Treasurer at the completion of their term.
- The Student Organization Coordinator shall serve as an advisor to the various interest group organizations and will be responsible for gathering the monthly group activity reports. He/She will assist with financing, organizing events, and creation of new interest groups as well as facilitating the organization of the year awards. He/she is also expected to serve as a substitute for the MCC VP in the event that the VP’s schedule makes him/her unavailable to attend a BOCC meeting.
SECTION 3: DURATION OF OFFICE
- Officers shall assume their official duties at the close of the last general meeting of the academic year and shall serve for a term of one academic year and/or until their successors are elected/appointed.
SECTION 4: REMOVAL FROM OFFICE
- If at any time the MCC feels the officers or representatives of the Council are not properly representing it, it may call a vote on impeachment. After notification of the appropriate Dean, a majority vote of the MCC executive board will be required for dismissal by impeachment. A replacement officer or representative shall be elected from the MCC in accordance with the qualifications set forth in Article VII, Section 1, and with due haste.
ARTICLE VII: BOARD MEMBER ELECTIONS
SECTION 1: ELIGIBILITY FOR NOMINATION
- Any medical, graduate, physician assistant, or research track student in the College of Medicine is eligible to run for any office
SECTION 2: NOMINATION AND VOTING PROCESS
- The President, External Vice President, Internal Vice President, Student Organization Coordinator, and Treasurer will be nominated in the spring semester meeting by a majority vote of the voting members present.
- Any member may nominate any other voting member, including himself or herself. Nominations may also be made during the election meeting prior to closing of nominations.
- Voting will occur by secret ballot and a simple majority vote is required to elect an officer. If there are more than two candidates running and no candidate receives a majority vote, there shall be a run-off vote between the top two vote recipients at the next general meeting. No person shall be eligible to serve more than two consecutive terms in the same office.
- The Assistant Treasurer will be nominated and elected during the fall MCC meeting by a majority of the voting members present. The term for Assistant Treasurer will begin at the fall MCC meeting election and end at the spring MCC meeting elections, as further detailed by Article VI, Section 2.
- Transition from Assistant Treasurer to Treasurer will occur if he/she receives a majority vote of confidence by the voting membership present at the MCC Executive Board nomination meeting. If the majority vote of confidence is not obtained, the office of Treasurer will be filled in the same manner as the other offices during the regularly scheduled elections in March.
ARTICLE VIII: FACULTY ADVISOR
The faculty advisor shall be the Senior Associate Dean for Educational Affairs in the College of Medicine and serve as a resource person and provide advisory support for the officers and members of the organization. The faculty advisor should attend executive and general meetings when his/her schedule permits; however, the faculty advisor may not vote in any MCC. If for some reason the MCC determines that the Senior Associate Dean for Educational Affairs is not able to serve as the faculty advisor, then a replacement shall be nominated by the officers and confirmed by a majority vote of the members.
ARTICLE IX: INTEREST GROUPS
SECTION 1: DEFINITION OF INTEREST GROUPS
- An interest group shall be defined as an organization consisting of students of the College of Medicine, College of Physician Assistant Studies, and graduate students associated with the Health Sciences along with a faculty mentor that share the same interest and fulfill a specific role within the Health Science Center. Approved interest groups will fall under the purview of the Medical College Council (MCC).
SECTION 2: CREATION OF INTEREST GROUPS
- For an interest group to be created, a constitution, list of proposed events for the upcoming year, and a list of at least 30 members must be submitted to the MCC Executive Board. Upon receipt of these documents, the board shall proceed to vote as to whether the interest group will be approved or not. If the vote is passed, the interest group in question shall become an official interest group, a sub-organization of MCC.
SECTION 3: DISSOLUTION OF INTEREST GROUPS
- An interest group or probationary interest group may be dissolved at the discretion of the MCC Executive Board, due to inactivity or disciplinary action. Inactivity shall be defined as not holding at least one activity per semester. Officers of the interest group in question will be notified prior to dissolution and will be able to appeal the decision of the board. If an interest group is dissolved, the most recent set of officers will not be allowed to re-apply for reinstatement. New leadership must recreate the group through the official process described above in Article IX, Section 2.
SECTION 4: NOMINATION AND ELECTION OF INTEREST GROUP OFFICERS
- Online elections will take place once every academic year. Students who are in the College of Medicine, College of Physician Assistant Studies, and graduate students associated with either college will be eligible to run and hold office. Each interest group shall have at least one President and one Treasurer. General self-nominations will be open online for a period of one week, after which online elections will be run. Run-off elections will be held after tallying of the votes has occurred as needed. Once all elections have been completed, the new officers will be announced on the MCC webpage. If separate elections are to be held, the officers of the interest group in question must notify the MCC Executive Board within 72 hours of the opening of nominations in order to be eligible to run these elections.
ARTICLE X: FINANCE
The MCC will charge no dues to its members and will apply for Student Government funding.
ARTICLE XI: DISSOLUTION OF ORGANIZATION
In the event this organization dissolves, all monies left in the treasury, after outstanding debts and claims have been paid, shall be donated to University of Florida Foundation towards the Health Outreach trips.
ARTICLE XII: AMENDMENTS
This constitution may be amended at any MCC executive board by a two thirds vote of the members present and voting, provided that notice of the proposed amendment was given at the previous meeting and that the proposed amendment shall be subject to approval of the Center for Student Activities and Involvement.